Registration By Mail:

Complete BOTH SIDES of the enclosed registration form. Please, do not use forms from previous years. The camper’s parent/guardian must sign the form on the reverse side.

Payment Options: Check, money order, or a valid Visa / Master Card may be used. (Please do not send cash. We cannot be responsible for cash lost in the mail.)

Some churches pay a portion of the tuition fee for campers. Please check with your minister/camp registrar about this matter prior to registering & SEND ONLY THE CAMPER PORTION DUE.

a. If paying with a check or money order: Return the completed form to your minister/camp registrar or mail it directly to Hilltop at the address located on the form, enclosing the minimum pre-registration fee or full amount due by the camper. (If sent directly to Hilltop, please inform your minister/camp registrar that the registration has been sent.)

b. If paying with a credit card: Please Note: (The credit card option is available only if paying the full amount due by the camper.) Mail the registration directly to Hilltop and then inform your minister/camp registrar that you’ve sent the registration.

Note: There will be a $25.00 service charge for checks returned for insufficient funds.

Registration Online:

Registration online will be over a "secure site" and will be accepted only with a valid Visa or Master Card for the full amount due by camper.

Log on to www.hilltopchristiancamp.com and click on the 2008 registration field for an online registration form. Complete all required fields and send. Please inform your minister/camp registrar that you’ve sent the registration.

Campers registering online at least a week prior to the session chosen will receive a confirmation & a medical form via the mail. This must be signed by a parent/guardian and returned with the camper for check-in on the opening day.

Important Notes:

Registrations will not be accepted by phone, fax or e-mail (except through online registration) and will be received on a "first come" basis according to the postmark or hand/online delivery to the camp.

Dorm & Room Assignment: Campers will be assigned a dorm (according to roommate choice on a first-come basis and space available.) Please Note: Campers desiring to room together must indicate so on their card and send the registrations in together. We are unable to hold spots in the dorm for "potential" campers for whom we have not as yet received a registration. We will attempt to place at least two from the same church together.

Registration Confirmation:

Registrations will be confirmed by mail if received at least one week prior to the session registered. It will include the following information: The camp session selected, total fees received, dorm/room assignment, roommate name if chosen, and T-shirt size. Note: If you do not receive confirmation via mail, PLEASE contact our office in advance of the week for which you registered.

Cancellations & Refunds:

Cancellations: If it becomes necessary to cancel a registration, please notify the camp immediately. There may be children on the waiting list anticipating notification. The camp phone number is 812-988-4991.

Tuition Refunds: The pre-registration fee is non-refundable but is transferable within the immediate family. Any pre-paid amount exceeding the pre-registration fee will be refunded only upon request providing the camp is notified at least two weeks in advance of the session registered.

Exceptions will be made upon request for unforeseen emergencies such as accidents, illness, or death in the family. In these cases, please notify the camp as soon as possible. Partial refunds will be made upon request if a camper returns home due to physical injury or illness. Refunds will not be made for campers departing due to homesickness or dismissal due to improper conduct.

A camper’s family medical insurance will serve as "primary" coverage. However, if family insurance is not available or adequate for a specific incident, the following camp coverage will apply:

Accident – $5,000 limit.

Sickness – no coverage. (Unless the camp is deemed responsible due to food born illness, etc.)

Note: All accidents or sickness must be reported immediately and treated prior to the end of the camp session to receive consideration for benefits.

All medications (including over-the-counter) must be in the original bottle, properly labeled with the camper’s name/doctor’s instructions and turned in at check-in.

Parents, please be sure to claim all unused medications at the end of the session. Medications may be reclaimed from the nurse or at camp office, if the nurse is not available.

DAY CAMPERS: Check-in time will begin at 8:30 a.m. in the gymnasium located in the Campbell Complex. (Campers will remain in the gym for further instructions.) Parents are not permitted to remain at the camp during the Day Camp session "just to help out" unless you are a designated faculty member. Thanks for your cooperation in this matter.

BIKE CAMPERS: Check-in will be from at 3:30-4:00 p.m. at the lake, or chapel porch at main campus if it is raining. Upon checking in you will load your luggage into support vehicles and gather at the lakeside vespers area (inside chapel, if raining) for a mandatory orientation meeting. Bikers will leave at 4:30 p.m. for Columbus.

WILDERNESS CAMPERS: Check-in will be from at 3:30-5:00 p.m. at the lake, or chapel porch at main campus if it is raining. Upon checking in you will go immediately to the wilderness campsite for instructions.

DORM CAMPERS: The dorms will open at 3:00 p.m. Check-in will be from 3:30–5:00 p.m. Upon arrival, please go to the dorm and room that you have been assigned as noted on your confirmation letter. (A list of the campers assigned to each room will appear at the entrance of each room.) After you have moved into your room and made your bed, go immediately to the gymnasium located in the Campbell Complex to check-in.

Late Arrivals: If you are unable to be at the camp by 5:00 p.m. please contact us as soon as possible. After 5:00 p.m. we will be at the main building (Stuckey’s Lodge.)

Swimming: Weather permitting, the life guard will be on duty for swimming from 3:45-4:45 p.m. You may swim only after having made your bunk and checked in.

Evening Meal: The evening meal on opening day for dorm/ wilderness campers will be served at approximately 5:15 p.m.

Visitors: Visitors are welcome during summer activities. However, due to "homesickness" visits should be kept to a minimum during Ice Breaker & Junior camps. All visitors must check-in at the office immediately upon arrival. Also, please remember that campers will be on a schedule and should not be interrupted.

Visitor Meals: (Dorm Camp) If you plan to visit during meal time, please call ahead and ask if we can accommodate reservations. During full weeks of camp our dining facilities are stretched to the limit and we have a maximum capacity by law.

Departure:

Camp is officially over for all camp sessions at 6:00 p.m. on the last day of the session. We do request that campers remain until all activity has ended at 6:00 p.m. (Supper will be provided for all campers before departure and served at approximately 4:30 p.m.)

1. Campers will be under the direct supervision of the dean of the session and are expected to abide by the camp schedule unless excused by the dean or nurse.

2. Personal conduct is to be compatible with Christian ideals.

3. Campers are not to leave the camp without the dean’s permission. If there is a need for the camper to leave during the week, written permission from a parent/guardian is required. Vehicles driven to Hilltop by campers must be parked, locked and the keys left in the office during the week.

4. All sickness and accidents must be reported to the dean or nurse immediately.

5. The possession and use of tobacco, alcohol, or illegal drugs in any form is prohibited on the camp premises.

6. Food, candy and drinks are not permitted in the dorms or gym.

7. Radios, TVs, tape/CD/MP3 players, I-pods, cell phones, magazines, comic books, pets, water pistols, fireworks, shaving cream (except for shaving) or anything else that will detract from the camp activities must be left at home.

8. Clothing requirements: Modesty and decency must prevail. Modest shorts are permitted. Bikinis, cutout swim suits, short shorts, fish net or spaghetti strap shirts/dresses and bare midriffs are not permitted. Shirts and shoes must be worn while outside the dorms.

9. Swimming is permitted only when the life guard is on duty. (Swimming is not permitted at the lake & all boaters must wear a life jacket).

10. Campers and their parents/guardians will be held responsible for any damage caused by negligence or unruly conduct.